2 thoughts on “7 Tips to Improve Your Productivity

  1. Robert McGuire

    I really enjoyed this article, mostly for its validation. I’m currently using or have tried just about every recommendation here. The sad part is it took me several years of trial and error. Nonetheless it’s comforting to see I’m on the same page. I plan to share this article with my peers. But like you said, everyone works different. Here are some things that work well for me:

    – I changed my start page in Outlook to my calendar. It’s where I live free from the distractions of email.
    – I batch check my email once or twice a day at scheduled times to avoid mindless procrastinating from what I should really be working on.
    – And I never check email first thing in the morning (anymore)! You won’t believe the stress load this takes off of you.
    – I “process” email and use the do ( Inbox, Processed Mail, and Bacn (like Spam but intentionally subscribed to).
    – Instead of creating other folders I create search folders that pre-sort and index my mail automatically. This works really well in conjunction with categories and each message can stay in it’s original location.
    – I used to have a problem with tasks being perpetually deferred no matter how red they glowed. Now I schedule them on my calendar. It helps me switch tasks when it’s time to work on something else.
    – Once a week I review my tasks, prioritize, then schedule what I can in open time slots.
    – I use the colorful categories on my calendar too. It becomes a historical record of what I’m spending my time on and how many hours I’m working. Helps eliminate that “did I even do anything today?” feeling when you are inundated with stuff from every angle at once.
    – I absolutely love OneNote but I went back to taking personal meeting notes in a spiral notebook. You lose the search function, but I can’t dispute the improvements in engagement and retention from writing notes by hand. Non-IT people also seem to appreciate the respect. Not that a laptop is disrespectful but try it for yourself and note the change in response.
    – I use a basic system of symbols for my notes to denote follow-ups that I might need to add to my task list.

    Thanks again for sharing your expertise in this article.

    RJM

    Reply
    1. Chris Post author

      Thank you, Robert! I’m glad you enjoy the site and thanks for the additional perspective and tips!
      Chris

      Reply

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